Five reasons to ditch your legacy Freight Forwarding software right now
Deciding to upgrade to cloud-based software can be a big one. But at times, it becomes necessary. If the Covid-19 pandemic was not enough reason for you to let go of your aging and disconnected freight forwarding systems then we give you five more.
- Documents causing clutter and chaos
Since systems have gone electronic, the next progression is that of going paperless. Hard copies of past orders and transactions have traditionally ended up in the corner of offices. Sorting through even through the most organized enclosure is not an exciting job, let alone the time spent searching for one in need. Remote working has certainly, brought about the transition to going paper-free.
Your function-specific software tends to slow down the system after years of document storage.
The way forward: Freight forwarding Solutions like Logi-sys can help to manage documents to ensure virtual paperless office scanning, classifying, and storing documents essential for the proper workflow with or without images, against their respective shipment or company.
2. Low customer conversions
Shippers are always looking for the best rates and fastest shipping times. Also, they demand these with the tightest timelines. At times, this can be a matter of minutes that the customer decides to look elsewhere if he does not get prompt solutions for the query. Legacy systems are hardly data-rich. A simple inquiry for the shipping rates and schedules from one port to another could take hours to respond.
The Way forward: The client portal of Logi-Sys enables the customers to control multiple functions such as Freight Enquiry, RFQ, Quote Approvals, Tracking Shipments, and Invoicing intuitively.
3. Accessibility of data in real-time
In the Freight Forwarding business, data is one valuable asset. Your staff could be working in the dark if data is not available in its latest state. Sales, Finance, Accounting, and Operations should be able to access information when they need it. Having function-specific software like one for handling sales, another for operations make it harder for your team to be in sync.
The way forward: A cloud-based ERP Logi-Sys, integrates your entire Freight and Logistics Operations in a single system right from Sales to Operations, Finance to Customer Service from a Single office in Single Country to Multiple Offices in Multiple Countries across the globe.
4. Control over Finance
Revenue leakages are not even taken into account unless they cause some major damage. Older disorganized systems are incapable of displaying what operating costs were highest or which ports were fetching most business. An overview of your costs and revenues aids to make strategic decisions.
The way forward: The Financial Accounting module of the freight forwarding software Logi-Sys is a Full Fledged Accounting System Tightly Integrated with Operations and Sales. It facilitates Easy Management of Credits, Shortening of Payment Cycle, Tax Compliance, and Avoiding Defaults and gives Greater Financial Control.
5. Fear of data loss
Desktop-based applications provided limited user licenses for organizations to keep costs low. Data residing on the server could only be accessed, from licensed machines, with the installed software. A major drawback of this system is the risk of data loss. If the server were to suffer a hard disk crash, data recovery would be near impossible.
The way forward: Cloud-based solutions like Logi-Sys where data is not just safe, is also accessible from multiple devices like a laptop, tablet, and even mobile applications.
